.avif)
Everything selected participants need to know for Posters in the European Parliament in Brussels on 9 and 10 November 2026, including deadlines, travel, programme and poster preparation.
Participants who are already in Brussels on 9 November are warmly invited to join an informal get-together at Wolf Sharing Food Market Bruxelles.Tables have been reserved for 19:00 CET. This is a chance to meet fellow participants before the official programme begins. Food and drinks are self-paid.
Students should arrive by 11:00 AM for security clearance, well before the poster exhibition begins at 12:30 PM.
Poster presentations in the Paul-Henri Spaak Building, European Parliament.
Exact times will be published once confirmed.
Reception at the Representation of Lower Saxony to the European Union.
All three online PEP training sessions listed below are mandatory and free of charge for selected participants. Joining links will be shared in advance.
8 September 2026, 18:00-19:30 CEST
Learn how to translate your research into a clear, accessible scientific poster.
24 September 2026, 18:00-19:30 CEST
Receive individual feedback on your draft poster before final submission.
2 October 2026, 18:00-19:00 CEST
Practise presenting your research clearly and confidently to politicians and non-specialist audiences.
The poster template, format and dimensions, branding rules, accessibility checklist, submission deadline, file type, and upload instructions will be published here as soon as they are available.
Yes. Up to two participating students per selected poster can attend the event in Brussels.
Yes. Additional authors may be named on the poster itself, but a maximum of two students per poster can participate in person.
Participants and mentors are responsible to book and pay for their travel and accommodation arrangements. However, many universities are interested in this kind of event which provides visibility and great networking opportunities, so you might want to check with your supervisor/university administration if any financial support is available.
Yes. All three online preparatory workshops are mandatory and free of charge for the selected participants.Poster design: 8 September 2026, 18:00-19:30 CESTPersonalised feedback on your poster design: 24 September 2026, 18:00-19:30 CESTPitch preparation: 2 October 2026, 18:00-19:00 CESTJoining links and details will be shared with selected participants.
Participants may arrive in Brussels on 9 or 10 November, depending on their travel plans. The informal get-together on the evening of 9 November is entirely optional and intended only for participants who are already in Brussels by then.
On 10 November, the poster exhibition runs from 12:30-14:30 CET in the Paul-Henri Spaak Building, followed by a guided tour of the European Parliament. The evening reception starts at 18:00 CET at the Representation of Lower Saxony to the European Union. Details for the informal get-together and guided tour will follow.
Please contact the organising team at pib@uol.de as soon as possible so your participation, accommodation, and poster details can be updated.
The organising team at the University of Oldenburg is happy to help.
Contact pib@uol.de